Emergency Preparedness Matching Grant Program

There will be no grant program for fiscal year 2025-2026.

Due to budget constraints , the Emergency Preparedness Grant will not be offered during fiscal year 2025/2026. This is one of many cost saving measures across county departments implemented to reduce a budget deficit.  Should the program reopen next fiscal year, we will publish information as in past years.

Awards have been made for FY24-25 (details at end of page)

Since 2007, the Lincoln County Board of Commissioners has annually sponsored a local matching grant for emergency preparedness, disaster response and disaster recovery for qualifying entities.

Purpose

To provide matching funds to qualifying local entities to purchase emergency supplies or equipment (e.g., disaster food items, water purification equipment, bedding, cots, sanitation, first-aid supplies, warning radios or other devices, and similar supplies or equipment) intended for disaster response or recovery efforts.

Qualifying Entities

• City: Incorporated cities - Depoe Bay, Lincoln City, Newport, Siletz, Toledo, Waldport, Yachats 
• Fire: City Fire Departments and Rural Fire Protection Districts
• Schools: Lincoln County School District, Linn-Benton-Lincoln ESD, Oregon Coast Community College, Charter Schools, OSU Hatfield Marine Science Center
• Ports: Alsea, Depoe Bay, Toledo, Newport
• Tribes: Confederated Tribes of Siletz Indians
• Water Districts: Lower Siletz, Kernville-GB-LB, Beverly Beach, Otter Rock, Panther Creek, Carmel Beach, Devil’s Lake, Seal Rock, SW Lincoln
• Community: OSU Extension Service

Amount Available

Lincoln County has made available individual grants up to $2,500 per qualifying entity, up to $36,000, for FY 24/25. Grants will be awarded to approved projects on a first-come / first-served basis. These are one-to-one (1:1) matching grants. 

Application Process

Notification

An email announcement of the grant opening will be forwarded by the County Emergency Manager to the qualifying entities agency leadership.

Completing the Application

• Submit the application online.
• You cannot save the online application, but you can review the questions here.

Applicants need to provide

1. Agency demographics, points of contacts, project timelines, list of items to be purchased and where they will be stored.
2. Project narrative, including how the requested funds will be used for emergency preparedness, response, or disaster recovery efforts.
3. Agency Emergency Operations Plan (EOP) - upload a digital PDF copy of the current agency EOP in the digital application form.

Timeline

This timeline may change depending on the number of applications received. Applications are evaluated in the order of receipt.

• January 15, 2025 - Grant application window opens
• February 5, 2025 - First opportunity for approval by the BOC.
• March 14, 2025 - Grant application window closes at 5pm.
• May 2025 - Awards distributed unless advances requested
• December 31, 2025 - Final Reports are due.

Emergency management will process new applications weekly and submit to Board of Commissioners (BOC) office for consideration until the grant closes. The BOC meets on the 1st and 3rd Wednesday of every month.

Award Process

1. Notification will be made by mail and email to applicants regarding their application status. 
2. If the project is approved, instructions will be provided. This includes how to access funds, final expense reporting and project conclusion with timelines report. 
3. To receive funds early: Complete the Grant Advance Request form if an advance is needed. The form will be emailed with the award notification, allow 3 weeks for payment processing, submit via email to County Emergency Manager. If you do not submit an advance request, the funds will be processed for payment after May 15, 2025.

Project Conclusion

• Complete the Final Financial Project Request/Report form and forward to County Emergency Manager.
• Complete the online Project Conclusion Report to make notification of expenditures and project conclusion.
• If Awardee is unable to use all their awarded funds for their project and they requested advance funds they will be invoiced for the return of the unused amount of the match funds. 
• County Emergency Manager should be notified via email if response or recovery supplies are relocated to a new location in future years.

Grant Coordinator: County Assistant Emergency Manager, Susan Trachsel, strachsel@co.lincoln.or.us 541-265-4199

Grant awards FY24/25

Each of the following applicants were awarded $2,500 towards their projects